Template

Download the following json file and import it to a new n8n workflow:

salesforce_Workflow.json

Overview

This n8n workflow monitors your Salesforce instance for new leads and automatically enriches them with missing contact information. When a lead is created, the workflow:

Detects the new lead via Salesforce trigger
Matches the lead against Explorium's database using name and company
Enriches the lead with professional email addresses and phone numbers
Updates the Salesforce lead record with the discovered contact information

This automation ensures your sales team always has the most up-to-date contact information for new leads, improving reach rates and accelerating the sales process.

Key Features

Real-time Processing: Triggers automatically when new leads are created in Salesforce
Intelligent Matching: Uses lead name and company to find the correct person in Explorium's database
Contact Enrichment: Adds professional emails, mobile phones, and office phone numbers
Batch Processing: Efficiently handles multiple leads to optimize API usage
Error Handling: Continues processing other leads even if some fail to match
Selective Updates: Only updates leads that successfully match in Explorium

Prerequisites

Before setting up this workflow, ensure you have:

n8n instance (self-hosted or cloud)
Salesforce account with:
- OAuth2 API access enabled
- Lead object permissions (read/write)
- API usage limits available
Explorium API credentials (API Key)
Basic understanding of Salesforce lead management

Salesforce Requirements

Required Lead Fields

The workflow expects these standard Salesforce lead fields:

FirstName - Lead's first name
LastName - Lead's last name
Company - Company name
Email - Will be populated/updated by the workflow
Phone - Will be populated/updated by the workflow
MobilePhone - Will be populated/updated by the workflow

API Permissions

Your Salesforce integration user needs:

Read access to Lead object
Write access to Lead object fields (Email, Phone, MobilePhone)
API enabled on the user profile
Sufficient API calls remaining in your org limits

Installation & Setup

Step 1: Import the Workflow

Create a new workflow.
Download the workflow JSON from above.
In your n8n instance, go to Workflows → Add Workflow → Import from File
Select the JSON file and click Import

Step 2: Configure Salesforce OAuth2 Credentials

Click on the Salesforce Trigger node
Under Credentials, click Create New
Follow the OAuth2 flow:
- Client ID: From your Salesforce Connected App
- Client Secret: From your Salesforce Connected App
- Callback URL: Copy from n8n and add to your Connected App
Authorize the connection
Save the credentials as "Salesforce account connection"

Note: Use the same credentials for all Salesforce nodes in the workflow.

Step 3: Configure Explorium API Credentials

Click on the Match_prospect node
Under Credentials, click Create New (HTTP Header Auth)
Configure the header:
- Name: api_key
- Value: YOUR_EXPLORIUM_API_TOKEN
Save as "Header Auth account"

Apply the same credentials to the Explorium Enrich Contacts Information node

Step 4: Verify Node Settings

Salesforce Trigger:
- Trigger On: Lead Created
- Poll Time: Every minute (adjust based on your needs)
Salesforce Get Leads:
- Operation: Get All
- Condition: CreatedDate = TODAY (fetches today's leads)
- Limit: 20 (adjust based on volume)
Loop Over Items:
- Batch Size: 6 (optimal for API rate limits)

Step 5: Activate the Workflow

Save the workflow
Toggle the Active switch to ON
The workflow will now monitor for new leads every minute

How It Works

Workflow Process Flow

graph TD
    A[New Lead Created] --> B[Salesforce Trigger]
    B --> C[Get Today's Leads]
    C --> D[Loop Over Items]
    D --> E[Match Prospect in Explorium]
    E --> F{Match Found?}
    F -->|Yes| G[Extract Prospect IDs]
    F -->|No| D
    G --> H[Enrich Contact Info]
    H --> I[Merge Data]
    I --> J[Update Salesforce Lead]
    J --> D

Detailed Node Descriptions

Salesforce Trigger: Polls Salesforce every minute for new leads
Get Today's Leads: Retrieves all leads created today to ensure none are missed
Loop Over Items: Processes leads in batches of 6 for efficiency
Match Prospect: Searches Explorium for matching person using name + company
Filter: Checks if a valid match was found
Extract Prospect IDs: Collects all matched prospect IDs
Enrich Contacts: Fetches detailed contact information from Explorium
Merge: Combines original lead data with enrichment results
Split Out: Separates individual enriched records
Update Lead: Updates Salesforce with new contact information

Data Mapping

The workflow maps Explorium data to Salesforce fields as follows:

Explorium Field	Salesforce Field	Fallback Logic
`emails[0].address`	Email	Falls back to `professions_email`
`mobile_phone`	MobilePhone	Falls back to `phone_numbers[1]`
`phone_numbers[0]`	Phone	Falls back to `mobile_phone`

Usage & Monitoring

Automatic Operation

Once activated, the workflow runs automatically:

Checks for new leads every minute
Processes any leads created since the last check
Updates leads with discovered contact information
Continues running until deactivated

Manual Testing

To test the workflow manually:

Create a test lead in Salesforce
Click "Execute Workflow" in n8n
Monitor the execution to see each step
Verify the lead was updated in Salesforce

Monitoring Executions

Track workflow performance:

Go to Executions in n8n
Filter by this workflow
Review successful and failed executions
Check logs for any errors or issues

Troubleshooting

Common Issues

No leads are being processed

Verify the workflow is activated
Check Salesforce API limits haven't been exceeded
Ensure new leads have FirstName, LastName, and Company populated
Confirm OAuth connection is still valid

Leads not matching in Explorium

Verify company names are accurate (not abbreviations)
Check that first and last names are properly formatted
Some individuals may not be in Explorium's database
Try testing with known companies/contacts

Contact information not updating

Check Salesforce field-level security
Verify the integration user has edit permissions
Ensure Email, Phone, and MobilePhone fields are writeable
Check for validation rules blocking updates

Authentication errors

Salesforce: Re-authorize OAuth connection
Explorium: Verify Bearer token is valid and not expired
Check API quotas haven't been exceeded

Error Handling

The workflow includes built-in error handling:

Failed matches don't stop other leads from processing
Each batch is processed independently
Failed executions are logged for review
Partial successes are possible (some leads updated, others skipped)

Best Practices

Data Quality

Ensure complete lead data: FirstName, LastName, and Company should be populated
Use full company names: "Microsoft Corporation" matches better than "MSFT"
Standardize data entry: Consistent formatting improves match rates

Performance Optimization

Adjust batch size: Lower if hitting API limits, higher for efficiency
Modify polling frequency: Every minute for high volume, less frequent for lower volume
Set appropriate limits: Balance between processing speed and API usage

Compliance & Privacy

Data permissions: Ensure you have rights to enrich lead data
GDPR compliance: Consider privacy regulations in your region
Data retention: Follow your organization's data policies
Audit trail: Monitor who has access to enriched data

Customization Options

Extend the Enrichment

Add more Explorium enrichment by:

Adding firmographic data (company size, revenue)
Including technographic information
Appending social media profiles
Adding job title and department verification

Modify Trigger Conditions

Change when enrichment occurs:

Trigger on lead updates (not just creation)
Add specific lead source filters
Process only leads from certain campaigns
Include lead score thresholds

Add Notifications

Enhance with alerts:

Email sales reps when leads are enriched
Send Slack notifications for high-value matches
Create tasks for leads that couldn't be enriched
Log enrichment metrics to dashboards

API Considerations

Salesforce Limits

API calls: Each execution uses ~4 Salesforce API calls
Polling frequency: Consider your daily API limit
Batch processing: Reduces API usage vs. individual processing

Explorium Limits

Match API: One call per batch of leads
Enrichment API: One call per batch of matched prospects
Rate limits: Respect your plan's requests per minute

Integration Architecture

This workflow can be part of a larger lead management system:

Lead Capture → This Workflow → Lead Scoring → Assignment
Can trigger additional workflows based on enrichment results
Compatible with existing Salesforce automation (Process Builder, Flows)
Works alongside other enrichment tools

Security Considerations

Credentials: Stored securely in n8n's credential system
Data transmission: Uses HTTPS for all API calls
Access control: Limit who can modify the workflow
Audit logging: All executions are logged with details

Support Resources

For assistance with:

n8n issues: Consult n8n documentation or community forum
Salesforce integration: Reference Salesforce API documentation
Explorium API: Contact Explorium support for API questions
Workflow logic: Review execution logs for debugging